|The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Students will be notified of their FERPA rights annually by publication in the student handbook and the Directory of Classes. These rights include:
- The right to inspect and review the student's educational records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the students of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
Adelphi University reserves the right to refuse to permit a student to inspect the following records:
- The financial statement of the student's parents.
- Letters and statements of recommendation for which the student has waived his or her right of access, or which were placed in file before January 1, 1975.
- Records connected with an application to attend Adelphi University or a component unit of Adelphi University if that application was denied.
- Those records which are excluded from the FERPA definition of education records.
- The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for the amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The following educational records are maintained by Adelphi University and are considered as subject to this law:
- Admissions records are maintained by the Office of Admissions.
- Academic transcripts are maintained by the Office of the University Registrar.
- Credential files are maintained by the Center for Career Development.
- Financial records are maintained by Student Financial Services.
- Judicial records are maintained by the Student Judicial Officer.
- The release of directory type information to third parties outside the institution, without written consent of the student, provided that the student has been given the opportunity to withhold such disclosure. Adelphi University, at its discretion, will release the following as directory information: student's name, college, class, major, participation in officially recognized sports, height and weight of athletes, dates of attendance, degrees, and awards received. Students who do not wish this information to be released outside of the University must submit written notice to the Office of the University Registrar.
With the exception of directory information, the University does not permit access to or the release of education records without written consent of the student, other than the following:
- to University officials, including faculty, who require such records in the proper performance of their duties
- in connection with the students financial aid or veteran's assistance benefits
- to organizations conducting studies for educational or governmental agencies (in which case individual students are neither identified nor identifiable)
- U.S. government agencies as listed in Public Law 93-380.
- parents of a dependant student as defined in the Internal Revenue Code of 1954
- accrediting agencies
- appropriate persons in connection with an emergency if the knowledge of such information is necessary to protect the health or safety of a student or any other person.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Adelphi University to comply with the requirements of FERPA.
Copies of Adelphi University's written policy in relation to the Family Educational Rights and Privacy Act may be obtained from the Dean of Student Affairs, or the Office of the University Registrar. Further copies of the actual Federal Legislation may be found on file at the reference desk at Swirbul Library.